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How to Gather and Compare Overhead Crane Quotes

Price shouldn't be the only factor when selecting an overhead crane company to partner with. Read on to get a comprehensive understanding of an overhead crane quote and what criteria you should use to compare multiple quotes.

Mike Close

Partnering with an overhead crane manufacturer is a big decision and one that should not be taken lightly. The design, manufacturing, and installation of an overhead crane system is an enormous investment, but a necessary one if you want to improve your company’s efficiency and workflows. The first step in that process is to gather and compare overhead crane quotes.

With more than 50 years of experience in the overhead crane industry, we have a highly-skilled team that can design and build custom overhead crane solutions. Our capabilities include light-duty cranes to large-capacity process cranes designed to operate in extreme environments.

We understand that you’ll want to take your time and do your research and due diligence before selecting an overhead crane company to partner with. We also know that each overhead crane project is unique and needs to be quoted accordingly.

For this reason, we wrote this article to help you better understand the overhead crane quotation process. We hope this will allow you to partner with an overhead crane company that you feel most comfortable working with!

Podcast: How to Compare Quotes for an Overhead Crane

Mazzella Companies | Cranes 101

Get Multiple Quotes for an Overhead Crane Installation

How to Compare Overhead Crane Quotes: Onsite Crane Consultation
By getting multiple companies to bid on your overhead crane project, you’ll get multiple perspectives on the best solution, and you’ll also help keep costs competitive.

If you’re looking to finance your overhead crane equipment, then your bank may require you to have at least three overhead crane manufacturers bid on the project. Even if you know you won’t be financing the equipment, you should do your due diligence and have a couple of different crane companies look at your facility, provide a scope of work, and provide their expert opinion on the right overhead crane for your business.

Gain perspective – Getting a couple of fresh sets of eyes on the project will help provide different options and opinions on the project. Each overhead crane builder may have a different idea or approach to go about solving your lifting and material handling challenges.

For example, one company may identify a potential problem or issue that another company overlooked. Or, if you have existing cranes in your facility, one company may want to completely replace them with new units, while another company may have a strategy for upgrading or modernizing your existing equipment at a significant cost-savings to your business.

Keep costs competitive – By having multiple manufacturers bid on your project, you will get a better sense of the true cost of buying and installing an overhead crane. Also, if a company knows that they aren’t the only ones bidding on the project, they will tend to provide a more comprehensive and competitive estimate and may be more willing to negotiate on the final purchase price to get your business.

How to Find Companies Who Make Overhead Cranes

How to Compare Overhead Crane Quotes: Crane Builder
There are a couple of different resources that you can use to research overhead crane manufacturers including referrals, industry events or trade shows, and utilizing the internet for research.

It’s important to find the right company to partner with for your overhead crane project. There are a couple of different resources that you can use to research overhead crane manufacturers including referrals, industry events or trade shows, and utilizing the internet for research.

Ask for referrals – Utilize industry connections to find out if other companies you know or work with have an overhead crane on-site. Reach out to current customers, vendors, or suppliers and find out if they utilize overhead lifting devices. If so, find out who they worked with, if they were happy with the partnership, and ask them if they’d be willing to provide a contact or make an introduction on your behalf.

Attend industry trade shows or events – You may luck out and find out that an overhead crane company that specializes in lifting equipment is already scheduled to exhibit at an industry show you’ll be attending.

Take a few minutes to visit the trade show’s website prior to the event and look at the list of exhibitors. See if there are any companies you’d be interested in speaking with—you may be able to contact them and schedule a quick introduction or consultation during the event.

Do your research online – Use Google or other search engines to find local crane manufacturers that you might be able to work with. You may want to use search terms like, “overhead crane companies Cleveland OH,” or “overhead crane builders Charlotte NC.” Adding in a qualifier, like the city or state that you’re located in, will help to return companies that are located nearby. This could result in significant cost-savings to coordinate travel and freight when it comes time for the installation.

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What Factors Affect the Cost of a Crane?

How to Compare Overhead Crane Quotes: Multiple Cranes
There are many different factors that can affect the cost of a crane including the number of cranes being quoted, the capacity and duty cycle of each crane, and the environment it will operate in.

When a crane manufacturer comes on-site for a consultation, they’ll try to identify your specific lifting challenges, as well as evaluate your facility to get an understanding of the building’s floor space, support structures in place, and the size and capacity of the crane that they’ll be building.

Prior to their individual visits, it may help to put together some notes or a cheat sheet about your overhead lifting project. This will remind you to ask each company the same questions and also to provide them with the same specifications for your project so that each company builds their quote off of the same information.

Each of the following specifications will affect the cost of an overhead crane’s design and installation:

  • Total number of cranes – How many cranes will need to be designed, built, and installed?
  • Capacity – The capacity is the maximum load which may be applied to the crane, the hoist, or below-the-hook lifting device, in a particular working configuration and under a particular condition of use. A crane’s capacity is a variable that takes many different factors into consideration and can best be calculated by the crane manufacturer. They can determine capacity based on their understanding of:
  • Lift– Lift is how high into the air your material needs to be raised. When a team is calculating the lift capabilities of a crane, the following is taken into consideration:
    • The height of any machinery or equipment on the floor that needs to be cleared
    • The height of any racks or shelves that the material needs to be placed on
    • The height or elevation of any pits, mines, or excavation sites that material will be lifted out of
    • Overhead obstructions that can limit the hook height
    • Elevation of an existing runway
  • Number of lifts per hour – What is the duty cycle of this crane? Will it be making 2-5 lifts per hour at only 50% of its rated capacity? Or, will it be making 10-20 lifts per hours at, or near capacity, each time?
    • Cranes in higher service classifications will require additional engineering and specialized components to solve complex lifting challenges.
  • Hook approach – This is how close the crane hook can get to the end of a bridge or runway and considerations for the trolley hook approach, as well as the crane / runway hook approach.
    • An under running crane will have a better trolley hook approach than a top running crane, so that may be a consideration if your crane needs to pick, or place, material near the walls or support structure within your facility.
  • Power – Will the crane be powered by electricity, hand-powered, or air-powered (pneumatic)?
  • Operating environment – A severe, obstructed, or dangerous operating environment will affect the cost of an overhead crane.
    • Environmental factors such as high heat, the presence of chemicals or fumes, steam, dust, or excess moisture can require special metal coatings to protect and enhance the operating life of the crane. It can also require special equipment or protection (PPE) for the installers during installation.
    • Obstructions can affect the cost of an overhead crane if the installers don’t have clear access to the area to remove an existing structure, or install a new one.
  • Operating speed – The faster that the crane needs to operate, the more it will cost to design, source, and configure the individual crane components.
    • A process crane making 10-20 lifts per hour will need a faster bridge, trolley, and hoist than a maintenance crane that requires more precision and slower speeds.
  • Controls – Considerations will have to be made as to how the operator is loading or unloading material:
    • A radio control gives the operator free range to move around to position and adjust the load prior to raising or releasing it.
    • A pendant can be festooned along the bridge of the crane, or be fixed to move with the hoist and trolley.
    • Faster cranes and cranes that travel the length of the building, may require the operator to work from within an exposed or enclosed cab.
  • Span – The horizontal distance center-to-center of the runway rails. Cranes with large spans will be more expensive than smaller-span cranes due to the need for engineered girders.
  • Runway location – Is there an existing runway in place? Is it sufficient to support the new crane structure? If a new runway system needs to be built, it will need to be determined if it will be mounted to new support columns, or if it can be tied back to the building.
    • Is the building capable of supporting the new crane system? Is the flooring able to support the loads of the crane?
    • Consider any overhead or wall obstructions that may require additional design and engineering considerations. OSHA requires 3” clearance above the crane and 2” of clearance on the sides of the crane.
    • Support columns cannot be put over drains, or on cracked or broken concrete.

How to Compare Overhead Crane Quotes

How to Compare Overhead Crane Quotes: Crane On Flatbed
Make sure you have a clear understanding of incidental charges that may not be included on the quote. These can include freight and delivery charges, tax, and additional fees required to obtain permits.

Once you’ve gone through the consultation process, a crane manufacturer will re-group with their team of estimators, engineers, and draftsmen and begin putting together a comprehensive proposal.

This process can take anywhere from 3-30 business days depending on the number of cranes being quoted, the complexity of the project, and the sourcing of crane components. Once they’ve completed this process, they’ll get back in touch with you to submit their official bid for the project.

Keep in mind that price should never be the only factor when selecting an overhead crane company to partner with. An overhead crane system is a complex and critical piece of equipment used to improve your business’ efficiency and production flows, and you should only partner with a company that you truly feel comfortable with.

We suggest evaluating the following things when comparing overhead crane quotes so that you have a comprehensive idea of what you’ll be spending on an overhead crane installation.

Project specifications – For a project of this scale, it’s so important that each company bases their quotes off of the same information and specifications so that you can make a true side-by-side comparison of each company’s capabilities and pricing.

If you get one bid that seems extraordinarily high or low, review their quote carefully and make sure that the specifications look right. You can also black out any pricing information from quotes you received from other bidders, and ask the outlying company to review the other quotes that you received—this ensures that what they’re quoting is a true apples-to-apples comparison and may allow them to adjust their quote, if necessary.

Warranty – Make sure you have a clear understanding of the manufacturer’s warranty policies on workmanship, components, and materials.

Incidentals – Any additional charges that may not appear in the quote. These can include:

  • Price increases or surcharges tied into materials—like steel, for example
  • Taxes, or freight charges, that may not have been included in the estimate
  • Any additional fees related to obtaining permits, special equipment, or obstructed access for installation that may increase the cost of the project

Follow-up – Did a representative from the company contact you to explain their quote and make sure that you understand and are comfortable with the breakdown of costs?

Project timeline – Have they committed to meeting your project’s specific time frame and window for installation?

References – Have they provided, or can they provide, references for you to reach out to? Ask other companies that they’ve done business with if they were satisfied with the following:

  • Overall relationship with the crane builder
  • Overall quality of work
  • Builder’s commitment to keeping project on track and within budget
  • Delivery of crane to agreed-upon specifications

Wrapping it Up

How to Compare Overhead Crane Quotes: Progressive Crane System
Buying and installing an overhead crane is a large investment, but it’s also an investment in your employees’ safety, as well as an investment in improving the efficiency and production workflow at your facility.

Installing an overhead crane in your facility is a big monetary investment. However, it’s also an investment in your employees’ safety, as well as an investment in improving the efficiency of your production and workflow processes. Hopefully, you have a better understanding of what to look for when selecting an overhead crane manufacturer to partner with.

At Mazzella, we design and build world-class overhead crane systems. We have over 50 years of experience in the overhead crane industry and can build custom solutions ranging from light-duty economical cranes to large-capacity, high-duty cycle cranes.

Our expert team of Engineers, Estimators, and Project Managers can help you design and specify a cost-effective crane system for your facility, production or budgetary needs. We welcome the opportunity to address your overhead material handling needs—if you’d like to schedule a consultation on your next project, contact us today to speak with a Crane Specialist.

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Copyright 2017. Mazzella Companies.

Disclaimer: Any advice, graphics, images, and/or information contained herein are presented for general educational and information purposes and to increase overall safety awareness. It is not intended to be legal, medical, or other expert advice or services, and should not be used in place of consultation with appropriate industry professionals. The information herein should not be considered exhaustive and the user should seek the advice of appropriate professionals.